Wedding invitations are one of the most important details of your special day. They not only inform your guests of the date, time, and location of your wedding, but they also set the tone for the entire event. Deciding the design to use, wording to use, and the materials to use are important factors of wedding invitations. But mailing these invitations is just as important.
Knowing the steps on how to mail wedding invitations ensures they arrive on time and in pristine condition. After all the time you put into designing and creating something that reflects the first day of your new life together, you would want them to be handled with care.
Here are the steps on how to mail wedding invitations properly:
How to Mail Wedding Invitations
Follow these 10 important points to ensure your wedding invitations arrive on time and in perfect condition:
- Choose the right envelopes
- Use the correct postage
- Handwrite or print addresses clearly
- Include a return address
- Mail invitations early
- Track your invitations
- Consider using RSVP tracking
- Send save-the-dates
- Proofread carefully
- Use a wedding planning checklist
By following these steps, you can be sure that your wedding invitations will be delivered to your guests on time and without any problems.
Choose the right envelopes
The envelope is the first thing your guests will see, so it's important to choose one that reflects the tone of your wedding. If you're having a formal wedding, you'll want to choose a more traditional envelope, such as a white or cream envelope with a pointed flap. If you're having a more casual wedding, you can choose a more whimsical envelope, such as a colorful envelope or an envelope with a fun pattern.
In addition to the style of the envelope, you'll also need to consider the size of the envelope. The envelope should be large enough to fit the invitation, the RSVP card, and any other inserts you're including. You should also make sure that the envelope is not too large, as this can make it difficult to mail.
Finally, you'll need to choose the right type of paper for the envelope. The paper should be thick enough to protect the invitation, but it should not be too thick, as this can make it difficult to fold and seal the envelope.
Once you've chosen the right envelopes, you can start addressing them. Be sure to write or print the addresses clearly and legibly. You should also include a return address in case the invitation is undeliverable.
Use the correct postage
The amount of postage you need will depend on the weight and size of your invitation. You can weigh your invitation at the post office to determine the correct postage. You can also use the USPS postage calculator to estimate the postage. To use the postage calculator, you will need to know the weight and dimensions of your invitation.
If you are mailing your invitations from outside the United States, you will need to use international postage. The amount of postage you need will depend on the country you are mailing to. You can use the USPS international postage calculator to estimate the postage.
It is important to use the correct postage. If you do not use enough postage, your invitations may be delayed or returned to you. If you use too much postage, you will be wasting money.
Here are some tips for using the correct postage:
- Weigh your invitation at the post office.
- Use the USPS postage calculator to estimate the postage.
- Use international postage if you are mailing your invitations from outside the United States.
- Do not use stamps that are damaged or torn.
- Place the stamps in the upper right-hand corner of the envelope.
Handwrite or print addresses clearly
It is important to handwrite or print the addresses on your invitations clearly and legibly. This will ensure that your invitations are delivered to your guests without any problems.
- Use a dark ink pen. A dark ink pen will make the addresses easier to read.
- Write or print in all capital letters. This will make the addresses easier to read from a distance.
- Use a ruler or a template. This will help you to keep the addresses straight and aligned.
- Proofread the addresses carefully. Make sure that there are no errors in the spelling or the formatting of the addresses.
If you are handwriting the addresses, be sure to write in a clear and legible script. If you are printing the addresses, be sure to use a high-quality printer and paper.
Include a return address
It is important to include a return address on your wedding invitations in case any of the invitations are undeliverable. This will allow the post office to return the invitations to you so that you can send them out again.
- Write your return address in the upper left-hand corner of the envelope.
- Use the same ink color and font as the addresses on the invitations.
- Write or print your return address clearly and legibly.
- Include your name, street address, city, state, and zip code.
If you are concerned about the security of your personal information, you can use a post office box as your return address.
Mail invitations early
It is important to mail your wedding invitations early so that your guests have plenty of time to save the date and RSVP. A good rule of thumb is to mail your invitations 6-8 weeks before the wedding. This will give your guests enough time to make travel arrangements and other necessary preparations.
If you are having a destination wedding, you may want to mail your invitations even earlier. This will give your guests more time to plan and budget for the trip.
Here are some tips for mailing your invitations early:
- Choose a mailing date and stick to it.
- Order your invitations and other stationery well in advance.
- Address the envelopes and stuff the invitations as soon as possible.
- Take your invitations to the post office early to avoid long lines.
- Purchase postage stamps ahead of time.
By following these tips, you can ensure that your wedding invitations are mailed on time and without any problems.
Track your invitations
Once you have mailed your wedding invitations, you can track them online to see when they have been delivered. This is a good way to ensure that your guests have received their invitations and to avoid any unnecessary worry.
To track your invitations, you will need the tracking number for each invitation. You can find the tracking number on the receipt from the post office. Once you have the tracking number, you can go to the USPS website and enter the number into the tracking field.
The USPS website will show you the status of your invitation, including the date it was mailed, the date it was delivered, and the address where it was delivered.
If you are having trouble tracking your invitations, you can contact the USPS customer service department for assistance.
Consider using RSVP tracking
RSVP tracking is a service that allows you to track who has RSVPed to your wedding and who has not. This can be a helpful way to keep track of your guest list and to ensure that everyone has received their invitation.
- Choose an RSVP tracking service. There are a number of different RSVP tracking services available, so you can choose one that fits your needs and budget.
- Create an account and enter your guest list. Once you have chosen an RSVP tracking service, you will need to create an account and enter your guest list.
- Send your guests the RSVP link. Once you have entered your guest list, you will be given a unique RSVP link. You can send this link to your guests via email or text message.
- Track your RSVPs. As your guests RSVP, you will be able to track their responses online. You can also send reminders to guests who have not yet RSVPed.
RSVP tracking can be a helpful way to stay organized and to ensure that everyone has received their invitation. However, it is important to note that RSVP tracking is not a foolproof system. Some guests may still forget to RSVP, so it is important to follow up with guests who have not RSVPed by the deadline.
Send save-the-dates
Save-the-dates are a great way to give your guests advance notice of your wedding date and location. This will help them to save the date and make any necessary travel arrangements.
Save-the-dates should be sent out 6-8 months before the wedding. They should include the following information:
- The date of the wedding
- The location of the wedding
- Your names
- A brief message, such as "Save the date for our wedding!"
You can design your save-the-dates to match the theme of your wedding. You can also include a photo of you and your fiance.
Once you have designed your save-the-dates, you can order them online or from a local printing company. You can also purchase save-the-date magnets or postcards.
Proofread carefully
Before you mail your wedding invitations, it is important to proofread them carefully for any errors. This includes checking for errors in the spelling, grammar, and punctuation.
- Read the invitations aloud. This will help you to catch any errors that you may have missed when reading them silently.
- Have someone else proofread the invitations. A fresh pair of eyes may be able to catch errors that you have missed.
- Check the invitations for any formatting errors. Make sure that the fonts and colors are consistent throughout the invitation.
- Check the invitations for any factual errors. Make sure that the date, time, and location of the wedding are correct.
By proofreading your wedding invitations carefully, you can ensure that they are error-free and ready to be mailed.
Use a wedding planning checklist
A wedding planning checklist can help you to stay organized and on track throughout the wedding planning process. This checklist can include tasks related to mailing your wedding invitations, such as:
- Ordering your invitations
- Addressing the envelopes
- Stuffing the envelopes
- Mailing the invitations
- Tracking the invitations
- Following up with guests who have not RSVPed
By using a wedding planning checklist, you can ensure that all of the tasks related to mailing your wedding invitations are completed on time and without any problems.
Here are some additional tips for using a wedding planning checklist:
- Start using the checklist as early as possible.
- Break down large tasks into smaller, more manageable tasks.
- Delegate tasks to other people, such as your bridesmaids or family members.
- Cross off tasks as you complete them.
By following these tips, you can use a wedding planning checklist to help you mail your wedding invitations on time and without any problems.
FAQ
Here are some frequently asked questions about mailing wedding invitations:
Question 1: When should I mail my wedding invitations?
Answer: You should mail your wedding invitations 6-8 weeks before the wedding.
Question 2: What is the best way to address wedding invitations?
Answer: You should address wedding invitations using formal titles, such as "Mr." and "Ms." You should also include the full names of your guests.
Question 3: How much postage do I need to put on wedding invitations?
Answer: The amount of postage you need will depend on the weight and size of your invitation. You can weigh your invitation at the post office to determine the correct postage.
Question 4: What should I do if I make a mistake on a wedding invitation?
Answer: If you make a mistake on a wedding invitation, you should contact the post office immediately. They may be able to intercept the invitation and correct the mistake.
Question 5: What is the best way to track my wedding invitations?
Answer: You can track your wedding invitations online using the tracking number from the post office.
Question 6: What should I do if a guest does not receive their wedding invitation?
Answer: If a guest does not receive their wedding invitation, you should contact them and ask them to provide their address. You can then send them a new invitation.
Question 7: What is the best way to save money on mailing wedding invitations?
Answer: There are a few ways to save money on mailing wedding invitations. You can use online printing services to print your invitations, and you can purchase envelopes in bulk. You can also use a postage meter to get a discount on postage.
By following these tips, you can ensure that your wedding invitations are mailed on time, correctly addressed, and within your budget.
Tips
Here are a few tips for mailing wedding invitations:
Tip 1: Order your invitations early. This will give you plenty of time to address the envelopes and stuff the invitations.
Tip 2: Purchase high-quality envelopes. This will help to ensure that your invitations arrive undamaged.
Tip 3: Use a postage meter. This can save you money on postage.
Tip 4: Track your invitations. This will allow you to see when your invitations have been delivered.
Tip 5: Follow up with guests who have not RSVPed. This will help you to get a final headcount for your wedding.
By following these tips, you can ensure that your wedding invitations are mailed on time, correctly addressed, and within your budget.
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